Calendar I: Outlook calendar basics

In this course we are going to learn how to create a calendar using Microsoft Outlook 2007. This is the summary of all I have learnt.

Using the Calendar tool, we are able to schedule activities many activities like appointments, meetings, events, or tasks. There are two ways for see what's on our Calendar; clicking alendar in the Navigation Pane, or clicking a date on the Date Navigator. Then, we are able to navigate through different days, weeks or months. The, the course explain us the differences between all the types of entry:

-Appointment: An activity that involves only us, at a scheduled time.
-Meeting: Like an appointment, but inviting other people.
-Event: It's an activity that lasts all day long, but you can do other things while an event is active.
-Task: Like an appointment, but without a scheduled time.

Create a new Calendar entry it's very easy, and we only need to do three steps: rest the pointer over the desired time in our calendar and click, type the details, and drag the handle to make the appointment longer, if we need more time. If we need to invite some people to our meeting, we have to use the Meeting Request tool, and if we are making a task and didn't finished it yet, Outlook 2007 will automatically move it forward and it will appear on the current day until we reschedule it or check it off.

Then, we made a little practise session about all the things learned, and created some new entries. After this, we made some exercices with questions about the different types of entries.

If we have some calendar entry that occurs over and over again, we don't hace to program it every week or month; there is the Recurrence feature, that allows we to set up a recurrence pattern. Outlook 2007 reminds us programated entries 15 minutes before they start, but we can change this "remind time" with a longer (or shorter) value, adjusting the settings in the Reminder box. Also, we van color-code our entries to make them more visible.

One of the new features is that if any of the invited people to a meeting it's busy, of it's "out of office" at the moment at which we have programmed it, they can say it using the border color of the calendar.

Finally, we made a new practise session, another test, and finished the course.

Up to speed with Outlook 2007

In this exercice, we have to watch and listen this video tutorial about the new features of Microsoft Outlook 2007 and make a summary.

The new Microsoft Outlook 2007 version comes with a some new features, like the navigation pane, that now it's collapsable, and the To-Do bar. The new message pane has a new design, and like the other Microsoft Office 2007 applications, commands are organized in groups at the top; for example, the message tab that allows you to create a new e-mail with any design you want, available whe you are writting a new message.

Also, Outlook 2007 allows you to see then calendar and your contacts list without close the message, so you can edit their setings while you are writting a new e-mail. Another new feature it's the new method to insert images; it's easier than earlier versions, and allows you to choose different frame styles.

The Quick Toolbar from Access 2007 it's present here too, with some habitual commands like undo, redo, save, or anything uou want to add.

In summary, the new Outlook design it's not just a pretty look, it was made to do a lot of things in a very short time.